Applicant Privacy Notice | Facility First

Applies to: Job applicants and candidates for positions with Facility First, Inc. and its affiliated companies

1. Scope of This Notice

1.1 Facility First, Inc. (“Facility First”) is a facility maintenance and repair program management company headquartered at 407 Lincoln Road, Miami Beach, FL 33139. This Notice describes how Facility First collects, uses, discloses and protects personal information about job applicants and candidates (“applicants”).

1.2 This Notice is the separate applicant notice referred to in Section 1.3 of the Website Privacy Policy. It applies to information Facility First receives through job platforms linked from the Website, by email, in person, or from the other sources described in Section 2.

1.3 Job platforms that applicants use to apply process applications under their own terms and privacy policies. This Notice covers Facility First’s own handling of the information once Facility First receives it.

1.4 Facility First, Inc. is responsible for applicant information unless an affiliated company is the hiring employer for the position, in which case that affiliate is also responsible for the information. Where a law uses terms such as “controller,” “business” or “person carrying on an enterprise,” that term refers to the responsible company.

1.5 This Notice does not apply to applications from businesses that wish to join the Facility First network of independent service providers (“Service Providers”), or to the personnel of Service Providers. Information submitted with a Service Provider application through the Website is handled under the Website Privacy Policy, and information exchanged with an engaged Service Provider is handled under that Service Provider’s written agreement with Facility First.

2. Information Collected

2.1 Information provided by applicants. Facility First may collect:

name, contact details and the position or location of interest;
résumé, work history, education and references;
licenses, registrations, certifications and training records relevant to the position;
eligibility to work in the country where the position is located;
availability, schedule preferences and willingness to travel or to work at particular locations; and
any other information the applicant chooses to provide.

2.2 Information from other sources. Where permitted by applicable law and, where required, with the applicant’s consent or authorization, Facility First may receive information from:

references the applicant identifies;
licensing, registration and certification authorities, to confirm the status of a license, registration or certification required for the position;
background screening providers, including criminal history, employment and education verification, and other checks permitted for the position; and
job platforms and recruiters through which the applicant applies.

2.3 Timing of checks. Background screening is conducted only at the stage, in the manner and to the extent permitted by the law of the place where the position is located. Applicants receive any notices and disclosures that law requires before a check is requested.

2.4 Sensitive information. Facility First asks applicants not to provide information about health, religion, ethnic origin, sexual orientation or similar characteristics unless it is needed to provide a requested accommodation or is requested for voluntary equal opportunity reporting where the law permits. Any such voluntary information is kept separate from hiring decisions.

3. How Information Is Used

3.1 Facility First uses applicant information to:

evaluate qualifications and suitability for positions with Facility First;
confirm any licensing, registration, certification, training and work eligibility requirements for the position;
communicate with applicants about their applications and scheduling;
conduct background screening as described in Section 2;
provide reasonable accommodation during the application process;
keep records of hiring decisions and comply with recordkeeping, licensing and employment laws; and
establish, exercise or defend legal claims.

3.2 Facility First does not sell applicant information, does not share it for cross-context behavioral advertising and does not make hiring decisions based solely on automated processing.

4. How Information Is Shared

4.1 Vendors. Facility First shares applicant information with vendors that host applications, conduct background screening, provide communications tools or support recruiting, only as needed to perform their services and subject to contractual and legal obligations. These vendors are separate from the Service Providers described in Section 1.5, and applicant information is not shared with Service Providers for recruiting purposes.

4.2 Authorities. Facility First may disclose information to licensing, registration and other government authorities when required in connection with a license, registration or certification required for the position, or when otherwise required by law.

4.3 Legal requirements and protection. Facility First may disclose information when reasonably necessary to comply with law or legal process, or to protect the rights, property, safety or security of Facility First, its clients, its personnel or others.

4.4 Business transactions. If Facility First is involved in a merger, acquisition, restructuring or sale of assets, applicant information may be transferred as part of that transaction, subject to applicable privacy requirements.

5. Retention

5.1 Facility First retains applicant information only as long as reasonably necessary for the purposes in Section 3 and as required by the employment, licensing and recordkeeping laws of the place where the position is located. If an applicant is hired, information becomes part of the employment record and is handled under Facility First’s employee privacy practices.

5.2 If an applicant is not hired, Facility First may keep the information to consider the applicant for other positions unless the applicant asks Facility First not to, subject to applicable law.

6. Security

6.1 Facility First uses reasonable administrative, technical and organizational safeguards designed to protect applicant information. No method of transmission or storage is completely secure, and Facility First cannot guarantee absolute security.

7. Applicant Rights

7.1 Depending on location and applicable law, applicants may have rights to access, correct or delete their information, to obtain a portable copy, to withdraw consent, to object to or restrict certain processing, and to complain to a data protection or privacy authority. Rights described in Sections 8 to 12 of the Website Privacy Policy apply to applicant information to the same extent the applicable law provides them.

7.2 Requests may be submitted to legal@mccraygp.com or (833) 832-6647. Facility First may need to verify identity before responding and will respond within the time required by law. Facility First will not discriminate or retaliate against anyone for exercising privacy rights.

7.3 California. To the extent the California Consumer Privacy Act applies to Facility First, California applicants have the rights described in this Section and in Section 9 of the Website Privacy Policy. The categories of information Facility First collects, the sources, the purposes and the recipients are described in Sections 2 to 4 of this Notice, and retention is described in Section 5.

8. International Transfers

8.1 Facility First is based in the United States. Applicant information submitted from outside the United States is transferred to, processed and stored in the United States, and may also be processed in other countries where Facility First, its affiliates or its vendors operate, where data protection laws may differ from those in the applicant’s jurisdiction. Where the law of an applicant’s jurisdiction requires a transfer mechanism, Facility First relies on the safeguards described in Section 11 of the Website Privacy Policy.

9. Canada and Quebec

9.1 Facility First’s Privacy Officer, described in Section 12 of the Website Privacy Policy, is responsible for the protection of applicant information for purposes of Quebec’s Act respecting the protection of personal information in the private sector, and can be reached at legal@mccraygp.com.

10. Equal Opportunity

10.1 Facility First is an equal opportunity employer. See the Equal Opportunity Statement.

11. Translations

11.1 This Notice may be made available in languages other than English for convenience. If there is any conflict or inconsistency between the English version and a translation, the English version controls to the extent permitted by applicable law.

12. Changes to This Notice

12.1 Facility First may update this Notice. The revised Notice will be posted with an updated effective date.

13. Contact

Facility First, Inc.
Attn: Privacy Officer, Legal Department
407 Lincoln Road
Miami Beach, FL 33139
United States
legal@mccraygp.com
(833) 832-6647